#Set participation conditions

Participation settings define who can find an event, who can join, and when people can change their plans. Review them together before publication and read the consequences shown when changing them later.

#Access and approval

Decide whether people need an invitation, can register directly or must ask you to approve their request. Someone who can view the page, including a group member, does not necessarily have a place at the event.

Changing registration conditions can affect existing requests. Review the proposed outcome before confirming. A request awaiting approval does not reserve a place, and a full event does not by itself mean the organizer has declined that person.

#Capacity and waiting lists

A capacity limit counts confirmed Going participants. When a limited event is full, a waitlist can hold eligible people until a place becomes available. Approval can therefore put someone on the waitlist rather than confirm a place. Without a waitlist or available place, a request can remain pending.

BenOui! only moves people off the waitlist automatically during the applicable withdrawal period. An organizer may have an explicit option to move someone beyond the limit or waiting order; read that confirmation carefully. Removing the capacity limit can promote eligible waiting guests and disables the waitlist.

#Responses and withdrawal

Choose when responses close and whether late withdrawals are allowed after an automatic closing time. Late withdrawal permits someone who is Going to leave; it does not reopen registration. Manually closing responses also closes late withdrawals. The event’s state and end time still limit what is possible.

#Privacy

Choose whether guests can see the names of people who are Going. This does not make the list public; the event’s managers can still view it for their work. Separately, you can hide the venue address and online joining link until a guest is Going. Additional venue and online notes are always reserved for Going guests and organizers.

See preparing to attend for the participant view, and managing participants for individual decisions.